Accommodation request tracker check

It reads a CSV list of requests from an event registration form and points to the ones a person should look at: requests with no owner, status or category, requests still unanswered or gone quiet, requests that arrived after your deadline, outside-provider requests that may run out of time, preferences nobody confirmed, repeated requests, a service animal and an allergy in the same session, declined requests with no reviewer, and too few listening devices. It never approves or denies a request.

The page lists requests for a person to look at. It never approves or denies a request. Every number below is a setting you can change. Each one is this tool's own setting, not a standard or a legal requirement, and published guides do not agree on one number. A request received after the request deadline is a note for a person to look at, never a reason to refuse it. The sample file is a made-up teaching example.

Settings you can change

Event dateYear-month-day, for example 2026-11-12

Check as ofYear-month-day, for example 2026-11-01

Request deadline, days before the event

Lead time for outside providers, in days

Reply within, in days

Stale after this many days with no contact

Spare devices to hold

Assistive listening devices owned

Your list CSV file from your computer The first row must hold these columns: request_id, registrant_id, session, category, received_date, status, owner, provider_booked, preference_confirmed, reviewed_by, last_contact_date.

Requests to look at

Row 1 is the header and row 0 means the whole list. The page shows request IDs and notes only.

Notes

It lists and does not decide. The page never approves or denies a request and never edits your file. A person decides each listed request and records the decision.
A short list is not a clean bill. The check reads the columns above and nothing else, so a request can be wrong or unanswered in ways it cannot see.
Dates must be year-month-day. Days are calendar days, not business days, and a row with a bad received date is reported once and skipped for the late and unanswered checks.
The categories are ours. The conflict check covers only a service animal request and an allergy request in the same session, and a repeated category for one registrant may be a second, different need.
The request text column is optional. If your file has one, the page reads past it and never shows it.
The download copies cells from your file. A value that starts with an equals sign, a plus sign, a minus sign or an at sign gets a leading apostrophe in findings.csv so that a spreadsheet program does not run it.
It reads one CSV file of up to 5 MB. It does not read workbook files, and the table and the download list the same rows.